SLA Leadership Connections

Getting Ready for Leadership Summit

For the leaders who are joining us in Atlanta this week, thank you very much for investing in your future and SLA by attending the Leadership Summit in Atlanta. We're excited to interact with you! At the Leadership Summit, you'll learn not only how the association's initiatives and priorities will affect your chapter or division, but also how to develop a strategic plan for your chapter or division--a skill set that many employers are seeking in today's information professional.

Get prepared for the summit by viewing the schedule of meetings in advance. Please be advised there will be no Wi-Fi access in the meeting rooms during the summit. (To keep registration prices low and further our cost-saving efforts for 2012, it was decided it would not be financially prudent to spend $26,000 for this service.) The Georgia Chapter has a great wiki with tons of recommendations for summit attendees, including local Wi-Fi hotspots in the area. You can find the WI-FI information on the " Local Information" page. They will also share their warm southern hospitality and co-host a fabulous party at the Neiman Marcus Café on Thursday evening.

See you soon.

Getting to Know Atlanta - SLA Georgia Chapter Welcomes Global Leaders

As you prepare to travel to SLA's 2012 Leadership Summit next week, be sure to check out the SLA Georgia Chapter's wiki.  They are our gracious hosts and invite you to join chapter members for dinner buddies, an easy way to join a group of new or old friends for dinner our first evening in Atlanta.  Then you will want to check out their restaurant guide for other opportunities during your stay.  Learn about Atlanta, what to do, how to get from the airport to the hotel and much more.  Chapter members wll be with us volunteering their time to staff our registration and hospitality areas.  Be sure to thank them for all of their hard work.

Leadership Summit Hashtag

The Leadership Summit hastag is #SLAleads.  Stay connected by reporting, connecting with other attendees, or following from afar if you're not able to attend.  There is still time to register if you want to join us next week in Atlanta. 

Future Now:  Operation Agility

25 - 28 January 2012
InterContinental Buckhead Hotel
Atlanta, Georgia USA

Minutes of the Chapter Cabinet Meeting - June 13, 2011

Submitted by Ulla de Stricker, Chapter Cabinet Chair-Elect

1.  Call to Order:  Liz Blankson-Hemans, Chapter Cabinet Chair, called the meeting to order at 5:30 pm.

2.  Roll Call:  All attendees were requested to sign the roster.

3.  Approval of the Agenda:  Liz Blankson-Hemans requested a motion that the Agenda be approved; a motion and a second were made from the floor, and the agenda was so approved.

4.  Approval of Minutes:  Liz Blankson-Hemans requested a motion that the minutes from the January 2011 Chapter Cabinet Meeting be  approved; a motion and a second were made from the floor, and the minutes were so approved.

5.  Remarks from the Chair (Liz Blankson-Hemans):  The Chair provided highlights of chapter activities based on reports submitted by Chapter presidents. Notably:

• Several chapters award travel stipends to members to attend the conference.
• Boston Chapter will be voting on a name change later this year at its annual meeting.
• SLA Asia held a successful 2nd International Conference on Asian Special Libraries  in January - Anne Caputo attended from HQ,  and total of 170 delegates attended.
• Philadelphia Chapter was acknowledged for all its work to support the 2011 conference.
• Illinois and Georgia Chapters acknowledged for their work on the upcoming conferences.
• The Dress for Success initiative, spearheaded by Ruth Wolfish, was a great success thanks to the Chapter leaders.

6.  Actions of and Referrals from the Board of Directors:  Chapter Cabinet Chair-Elect Ulla de Stricker reported: 

• Approval of the Finance Committee's proposal to eliminate a minimum guaranteed allotment for units and to prorate allotments to reflect the actual dues rates paid by members, as of January 2012.
• The Board encourages the 2012 Conference Planning Council to investigate "new" ways to arrange the conference, within the confines of any contracts already signed.
• The Board referred to Governance Committee a proposal from the Finance Committee to establish a Technology Advisory Council to assist HQ with advice in all matters related to technology.
• The Board undertook, led by Rebecca Jones pro bono, a visioning exercise to support planning for the next several years.  Much work remains to be done.
• There were no referrals from the Board to the Chapter Cabinet.

7.  Old Business:   No old business to discuss.

8.  New business:  Question from the floor: How successful were the program sessions to which local area business professionals had been invited?  Answer:  It is expected that the initiative may succeed better in Chicago where there are a number of association headquarters.

9. Announcements: None.

11. Adjournment:  There being no further business, Liz Blankson-Hemans requested a motion to adjourn; a motion and second were made from the floor and the meeting was so adjourned at 5:45 pm.

Chapter Cabinet Meeting Agenda - Friday, 27 January 2012

Time:  Friday, 27 January 2012, 1:00 p.m. - 1:45 p.m.

Location:  InterContinental Buckhead Hotel, Atlanta, GA, USA, Windsor ABC

1. Call to Order

2. Roll Call (sign roster)

3. Approval of Agenda (Ulla de Stricker)

4. Approval of the Minutes of the June 2011 Chapter Cabinet Meeting (Ulla de Stricker)

5. Remarks from the Chair (Ulla de Stricker)
a. Highlights of Chapter Activities

6. Actions of the Board of Directors (Debbie Schachter)

7. Referrals (if any) from the Board of Directors (Debbie Schachter)

8. Old Business

9. New Business
 
10. Announcements

11. Adjournment

Host a Visit from the SLA Presidents in 2012

There is still time to invite the SLA President to Visit Your Chapter in 2012.

President	President-Elect
Brent Mai Concordia University Portland, Oregon, USA	Deb Hunt Information Edge San Leandro, California USA

Its not too late to see if SLA's president or president-elect can visit your chapter at a special event in 2012. If you would like to request a visit by either 2012 President Brent Mai or President-Elect Deb Hunt, complete a chapter visit request form prior to 15 January 2012. All requests will be reviewed by the Chapter Cabinet Officers in light of the SLA budget and the presidents' schedules. Please do not contact the presidents directly unless your chapter is seeking to fund the visit totally.

Treasurer Alerts Unit Leaders of Annual Financial Report Changes

Treasurer Dan Trefethen sent the following message to chapter and division leaders:

I wanted to make sure that you are aware of the requirement for unit financial reports to be filed by January 31 for the fiscal year 2011. We sent a message to the unit treasurers earlier today regarding this.

Please contact your treasurer for 2011 (not the newly-appointed one for 2012) and confirm that he/she received this message. I don’t trust spam filters, and it is imperative that your treasurers complete this on time. We cannot pay unit allotments without timely filing of this information. Your treasurer for 2011 is responsible for filing the financial report for that year.

I also want to make you aware of the new requirement to submit copies of your monthly bank statements for 2011. Those of you in office during 2011 may recall that our auditors brought us this requirement in 2011 for the fiscal year 2010, and they want us to continue this practice. The Board of Directors recently amended the unit reporting requirements to include it.

The message sent to the treasurers is reproduced below (the links going to the treasurer’s wiki won’t work for you).

Please let me know if you have any questions. I look forward to seeing you shortly in Atlanta.

--Dan Trefethen, SLA Treasurer

Boeing Company
daniel.b.trefethen@boeing.com
206-544-9881

Annual Financial Reports Due

Just a reminder to the 2011 SLA unit treasurers that one of your last duties is to complete the 2011 Annual Financial Report. For our 2011 treasurers, thank you for your service to your association. I hope that this vital position within your chapter or division has been a good learning experience and a way
to see how the association works. For those who are new in 2012 or continuing, thank you as well. SLA is certainly categorized by the US IRS as a not-for-profit organization but we still must operate at a profit. Your fiscal management is appreciated.

Two important dates are on the horizon.

January 15, 2012. Have you paid any individuals over $600 in 2011? The following steps should be taken to file the List of Individuals paid over $600: Make a list of all individuals paid over $600 for the period 1/1/current year through 12/31/current year. This calculation only applies to checks actually written and dated within this time period. Eliminate amounts paid for the reimbursement of actual expenses (i.e. airfare, hotel, postage, etc.) in determining if $600 has been paid during the year. Only amounts paid for services (i.e. honoraria, consulting, etc.) are included in the calculation. Forward the list of the individuals, including 1) Name, 2) Address, 3) Social Security Number (if a citizen of the U.S.), 4) Amount paid, and 5) reason for payment to the controller@sla.org no later than January 15th.

January 31, 2012. Your unit's Year End Financial Report is due January 31, 2012. You will find instructions on the Web or in the Unit Treasurers' Wiki. All reports must be submitted via Quicken
except the statement of liabilities and property report and final review certification; click here to find these. Each unit is provided a copy of Quicken and should be passed along with the records to the succeeding treasurer.

There is an additional requirement which is added to the annual financial report. You must submit a copy of the unit's monthly bank statements and reconciliation for all of 2011. No Year End Financial Report will be considered complete without these. If you would prefer, you may place me as a signer on your account if you have online access; we will download from here.

The reference materials contain outdated contact information. Please send your reports to controller@sla.org and you may also contact Linda Broussard if she can assist you.

If you have questions on Quicken, check the Web resources or I suggest you post to our wiki so that a more experienced Treasurer may lend a hand.

And, again, thank you. Will I see any of you at Leadership Summit? The Finance Committee will be meeting there so all of us "money people" can find a place to gather for an opportunity to chat.

 

Reporting Unit Leaders to Headquarters

Each year the SLA Leadership Department needs you to report the elected and appointed leaders of your unit. These are reported by the incoming chapter president or division chair by completing the Unit Officer Form. These should be submitted as soon as possible when your elections are complete and your committee chairs are appointed but no later than 1 February.

Beginning 1 January, the Leadership Department will replace all 2011 leaders with 2012 leaders in our database. The database will allow headquarters to establish communications links to your various leaders and populate private discussion lists or wikis for officers. Then the respective officers can share and communicate with their peers. Check out the varied leadership discussion lists.

Key officers whom someone from the public (prospective member, sponsor, advertiser, etc.) may need to contact will be listed for each of the units. Not all officers are listed in the drop-down information for our chapters, divisions, and sections. For a complete listing of all of your leaders, we direct to your individual Web site. The database also is not a complete listing of all leadership roles you may have in your SLA career.

Remember when completing these forms that we have listed major functions, not the specific officer title within your unit. For instance, there are approximately 29 different titles used for the person responsible for your Web site; list on the form as Webmaster. If you have any questions, please contact Chief Administrative Officer Linda Broussard or Leadership Associate.

Who will be placed onto the Leadership Discussion List? This list is a private list for the top leaders of SLA. As soon as the bulk of the unit officer forms are received, the Leadership Department will subscribe the SLA Board and association level committee chairs, division chairs and chairs-elect (immediate past chairs are optional and may wish to unsubscribe), chapter presidents and presidents-elect (immediate past presidents are optional and may wish to unsubscribe) and caucus conveners. This means that you may wish to forward announcements to your respective officers/committee chairs if they
are relevant.

Recruit-A-Member Campaign in Final Weeks!

This is the time of year to concentrate on increasing SLA’s membership.  The Recruit-A-Member Campaign concludes 1 October.  This is the time of year, as chapters are kicking off a year of programming, students are returning to school and you want your unit’s membership numbers to be as high as possible for the year-end, to promote SLA to your colleagues who SHOULD be SLA members.  Have you created a special message showcasing your chapter, division or caucus and made it available to your members?  The deadline is drawing near so act now to spread the word about the value of your SLA membership.  Be an advocate and contribute toward the efforts to build the community of information professionals.  Recruit today!

New Conference Call/Webinar Service Recorded Training Session

If you missed the training session “Using GoToWebinar for your SLA Unit Webinar/Meeting”, conducted by SLA staff members Carolyn Sosnowski and Jeff Leach, a recorded version is now available.  Leaders asked some good questions and those are also posted with answers.

For all details and how to access, visit our Leadership Resource page describing this service provide by SLA for our units' use.

The SLA Leadership & Management Division is our unit sponsor of the GoToMeeting service for SLA units through 2012.